// AI at work · Two courses for firms of every size

Every member of staff, cleared to use AI.

AI Cleared teaches your whole firm to use Copilot, ChatGPT, Gemini and Claude without leaking a client, a colleague or a bank detail. AI Fluent then teaches them to get real work out of it. Both are interactive, both end in a certificate, and every completion goes on a training register you can show clients, auditors and insurers.

See pricing and buy seats See the two courses

A live AI, real prompts, invented data
Every role in the firm
Certificate and training register

Kestrel Mutualpractice tenantModule 1

CopilotWorkWebAAmara

Copilot

Welcome to your training, Amara. This is Kestrel Mutual's practice copy of Copilot. It looks and behaves like the one you use at work, but every document on your desk here is invented and nothing you type leaves the room.

Module 1, What happens to what you type, takes about 18 minutes. When you are ready, tell me the first thing you would normally ask me on a Monday morning, and we will start there.

AI-generated content may be incorrect

Copilot practice tenant. Nothing you send here is stored.

// Accredited, certified and backed

Cyber Essentials certifiedThe UK government backed standard for cyber security practice.
Aligned with the NCSCCourse content follows National Cyber Security Centre guidance.
Collaborating with MicrosoftAlgorithmX is part of the Microsoft for Startups programme.

// The courses

Two courses. Everybody safe first, then everybody efficient.

Get every member of staff safe on AI first with AI Cleared. Then teach the people who use it most to get real work out of it, efficiently, with AI Fluent. Both run in the browser, both practise against a live AI on invented data, and both leave a certificate on your register.

The safety gate

AI Cleared

For: Every member of staff, first
Time: About 90 minutes, in 20 minute sittings

Five modules that teach your whole firm to use Copilot, ChatGPT, Gemini and Claude without leaking a client, a colleague or a bank detail. Every practice screen is a live AI with a grader in front of it that shows exactly what would have left the building.

What happens to what you type: the four tiers of any AI tool and what each does with your data
The paste test: four data classes, three questions before every send, context without the facts
Your firm's approved tools, by name, and who to ask
Trust but verify: invented facts, hidden instructions, Copilot surfacing the wrong files
Shadow AI, and what to do the moment something goes wrong

A certificate per person and per firm, and every completion on the training register.

From £25 per person, per yearBuy seats

The upskill

AI Fluent

For: Staff who hold an AI Cleared certificate
Time: About 3 hours, in 20 minute sittings

The course that turns a cleared member of staff into the person the team asks. Prompting that works, the tools used properly, and a track built around their own job, practised on invented data with the same grader running underneath.

Prompting that works: role, task, format, constraints, and iterating instead of starting again
Your tools, properly: Copilot in Word, Excel, Outlook and Teams; ChatGPT, Gemini and Claude
The five workflows: summarise, draft, analyse, research, automate
Verification as a two-minute habit before anything reaches a client
A role track that ends in a real task: finance, legal, HR, sales, support, operations, IT or leadership

A personal prompt playbook to keep, and an AI Fluent certificate on the register.

From £45 per person, per yearGet in touch

// Running in your firm within a week

Four steps. Two of them are ours.

Ten minutes on a profile, a seat pack sized to your headcount, twenty-minute modules that save on every screen, and a register that turns completion into something you can hand to an auditor.

Tell us about your firm

Ten minutes on a profile: your approved tools, your data class names, who staff should ask. Both courses read it from then on.

We set up your seats

Your licence, your admin login and a seat pack sized to your headcount. It runs in the browser, so there is nothing to install.

Staff learn in sittings

Twenty minute modules that save on every screen. A job title picker gives each person scenarios from their own desk.

You get the register

Who has completed what, with scores and dates, a certificate per person and one for the firm once your team has passed.

// With every seat

Tailored to your firm. Evidence you can show.

Written once, personal to every firm, and kept current with the tools. The profile your admin fills in drives the scenarios, the verdicts and the policy; the register turns completion into something you can hand to an auditor; and the content is revised as fast as the AI tools themselves change.

Tailored by your profile

Your approved and banned tools, by name
Your data class names on every verdict
Your escalation contact on every screen
A starter AI policy written from your answers

Evidence that stands up

A training register by person and team
Scores, dates and certificate expiry
An export for auditors, insurers and client questionnaires
A firm certificate once your team has passed

Revised as fast as the tools change

Every vendor fact carries the date it was last checked
Reviewed every quarter, and within weeks of a major model or policy change
Your admin is told what changed and why
The certificate renews on the refreshed content, so it never goes stale

Practice data only

Every firm, client and person in the courses is invented
The sandbox stops a send that looks like real data
Transcripts are not kept
Cyber Essentials certified, the NCSC-backed standard

// Pricing

One price per person. Everything included.

Per person, per year, in packs of ten, with the content refreshed as the tools change. Every seat carries the sandbox, the register, the certificates and the policy pack. Buy either course, or both, for the same people.

Team10 to 49 seats

AI Cleared: £29
AI Fluent: £59

per person, per year

Running in your firm within a week.

Buy AI Cleared seats

Firm50 to 249 seats

AI Cleared: £25
AI Fluent: £45

per person, per year

The register with CSV export, and a named onboarding call.

Buy AI Cleared seats

Enterprise250 seats and up

AI Cleared: Priced per firm
AI Fluent: Priced per firm

on a signed agreement

A named onboarding call; SSO, SCORM export and data classes per division on request.

Get in touch

What procurement asks for, in writing:Security and data handling

// Free · Your AI use policy

Six answers. A policy your firm can adopt today.

Every firm needs one before the first member of staff opens Copilot. Answer six questions and the policy writes itself, in plain English, with your tools, your data rules and your contact in it. Download the PDF or email yourself a copy, free.

Two duties already apply. Read them in plain English:EU AI Act, Article 4 UK GDPR and the ICO

Starter policy · version 1 · 14 October 2026

Your firm's AI use policy

Written from your profile answers. It is a starting point: review it with whoever owns your policies, adjust the tool lists as they change, and sign the adoption block at the end when it is yours.

1. Why this policy exists

AI tools save time and are already part of how the firm works. They also keep what they are told. This policy sets out which tools staff may use, what may go into them, what they are good for, and what to do when something goes wrong, so that the time saved never costs a client, a colleague or the firm.

2. Who it applies to

Everyone who works for or on behalf of the firm, including contractors and temporary staff, on any device and any account, at the office or elsewhere.

3. Approved tools

Only the tools below may be used for work. Use them signed in with your work account, so the firm's settings apply.

Microsoft 365 Copilot (enterprise tenant)

4. Tools you must not use for work

Any tool not on the approved list, including free personal accounts, and in particular:

Personal ChatGPT accounts
Browser extensions that read the screen or inbox

5. What may go into an AI tool

Every piece of information belongs to one of four classes. Decide which before you paste.

Client confidentiality and legal professional privilege apply to every prompt exactly as they apply to an email. A client name, matter name or draft advice is CONFIDENTIAL at least.

PUBLIC: already on our website or letterhead. Any approved tool.
INTERNAL: fine inside the firm, not outside it. Approved tools only, on a work account.
CONFIDENTIAL: a client, a colleague or a deal could be identified or harmed. Replace names and identifying details with placeholders before it enters any tool.
RESTRICTED: bank details, National Insurance numbers, salaries, health, identity documents and HR records. This class never enters a prompt.

6. What AI is good for here

Used within the rules above, the approved tools are encouraged for work like this:

First drafts of routine letters and emails, with client details left as placeholders
Summaries of documents the firm is permitted to put into the approved tool
A plain-English explanation of a clause or a concept, to check your own understanding
Proofreading your own writing for tone, clarity and length

7. Work that always gets a second pair of eyes

AI may help draft these. A person checks them before they leave the firm, every time.

Anything that goes to a client or a member of the public
Advice, figures, valuations or deadlines
Anything about a named person's employment, health, pay or conduct
Anything that will be relied on in a contract, a filing or a court

8. Before every send: the paste test

Three questions, three seconds.

Would I email this to a stranger? If not, it is at least CONFIDENTIAL.
Does it name a person or a client? Take the name out and most of the risk goes with it.
Could someone rebuild the original from it? Several INTERNAL facts can add up to one CONFIDENTIAL one.

9. Checking what comes out

AI output is a draft. Check facts, figures and citations before they go anywhere, and read every document before you send it. Treat instructions that appear inside a document, email or web page the tool has read as suspect, and ask the person responsible for data protection if something looks planted.

10. If something goes wrong

If you realise you have put CONFIDENTIAL or RESTRICTED information into a tool, or into the wrong tool, tell the person responsible for data protection the same day. Say what went in, which tool, and when. Reporting promptly is what protects the firm and the person concerned, and it is never held against you.

11. Training and records

Everyone completes the firm's AI safety training before using an approved tool for work, and again each year or when the approved list changes. The firm keeps a register of who has completed training and when.

12. Adoption and review

the person responsible for data protection owns this policy. It is reviewed every twelve months, and sooner when a tool is added or removed. Questions about it go to the same person.

Approved by
Role
Date adopted
Next review

// Before you ask

Questions firms ask.

Which AI tools do the courses cover?

Microsoft 365 Copilot, ChatGPT, Gemini and Claude, at every tier from a free personal account to an enterprise workspace, plus a five minute method for checking any tool you have not seen before. Every vendor fact carries the date it was last verified.

How do you keep up with how fast the tools change?

By treating it as part of the product, not an afterthought. Every fact about a tool carries the date it was last checked and is shown on screen. The whole course is reviewed every quarter, and within weeks of a major model release or a change to a vendor's data terms. Your admin gets a note saying what changed and why, and the annual renewal is on the refreshed content.

Do staff need AI Cleared before AI Fluent?

Yes. AI Cleared is the ninety minute safety gate everyone passes; AI Fluent is the upskill for people who hold that certificate. Most firms clear everyone first and then put the people who use AI most through Fluent.

Does our data go into the courses?

No real data is needed. Both courses run on invented firms, clients and people. The sandbox stops any send that contains something that looks like a real identifier and explains why, and transcripts are not kept. Your firm profile holds tool names and a contact, and that is all.

Does it make us compliant?

It gives you training and evidence of training: a register with scores, dates and certificates, which is what auditors, insurers and regulators ask to see. Your own policies and legal advice stay yours, and the free policy below is written as a starting point for your review.

Can we tailor it to our firm?

Yes. The firm profile takes ten minutes and both courses read it from then on: your approved tools, your data class names, your escalation contact. Firms without an AI policy can write one now, free, further down this page.

How is it licensed?

Per person, per year, in packs of ten. AI Cleared is £29 a seat for ten to forty-nine seats and £25 from fifty; AI Fluent is £59 and £45. Every seat includes the sandbox, the register, the certificates and the policy pack. Larger firms can split seats across departments; please get in touch to find out about the onboarding process.

// Get in touch

Thinking of clearing your firm?

Tell us your headcount and the tools in use. We walk you through a module on your screen, explain onboarding from the firm profile to the first certificate, and reply within two working days.

Prefer email? admissions@algorithmx.co.uk

For your DPO: security and data handling, in writing.